Executive Assistant

McLean, VA
Posted 1 month ago

BigBear.ai is seeking an Executive Assistant to provide administrative support to the executive leadership team. The successful candidate will serve as a liaison for the executive team with both internal and external partners. They will coordinate executive communications and relations internally and externally; manage active calendars; conduct various administrative tasks; and support special projects and events. The ideal candidate will be resourceful, proactive, with a strong attention to detail. This is a high visibility position reporting directly to the Chief Administrative Officer.

This is an ideal opportunity to be part of one the fastest growing AI/ML companies in the industry. At BigBear.ai, we’re in this business together. We own it, we make it thrive, and we enjoy the challenges of our work. We know that our employees play the largest role in our continual success. That is why we foster an environment of growth and development, with an emphasis on opportunity, recognition, and work-life balance. We give the same high level of commitment to our employees that we give to our clients. If BigBear.ai sounds like the place where you want to be, we’d enjoy speaking with you.


The Executive Assistant will support the executive leadership team with all day-to-day matters including, but not limited to, the following:

  • Act as liaison among executives, employees, clients, and other external partners
  • Complex calendar management for executive leadership team, proactively managing and prioritizing availability and schedule
  • Manage incoming calls, emails, and correspondence, responding independently when possible
  • Prepare and arrange in-person and virtual meetings, both with internal and external contacts, and support other large events or company-wide activities
  • Provide general administrative support including management of office supplies, office equipment, and related vendors
  • Audit and reconcile monthly corporate credit card statement
  • Arrange detailed travel itineraries, agendas, and documents for business-related travel
  • Complete and/or provide support for special projects that may have organizational impact



  • At least ten (10) years of administrative experience at the executive / c-suite level, with at least three (3) years at a medium or large sized company
  • Experience with executive level calendar management, requiring strong multi-tasking and organizational skills
  • Excellent interpersonal and communication skills, both verbal and written
  • Ability to discretely handle sensitive and confidential information
  • Skilled at editing, formatting and proofing documentation
  • Professionally and effectively interact with individuals at all levels of the organization
  • Keen attention to detail
  • Ability to competently prioritize conflicting needs
  • Advanced Microsoft Office Suite skills

About BigBear.ai

BigBear.ai is a new leader in decision dominance serving the national defense and intelligence communities. The Company delivers high-end capabilities across the data and digital spectrum to deliver information superiority and decision support. BigBear.ai provides a comprehensive suite of solutions including artificial intelligence and machine learning, data science, advanced analytics, offensive and defensive cyber, data management, cloud solutions, digital engineering, and systems integration. BigBear.ai’s customers, including the U.S. Intelligence Community, Department of Defense, and U.S. Federal Government, rely on its advanced technology solutions to analyze information, manage risk, and solve complex problems, leading to better decision making. Headquartered in Columbia, Maryland, BigBear.ai has additional locations in Virginia, Massachusetts, and California.

Position Details

Clearance Required: None

Locations of Position: DC Metro Area region / Remote

Travel Required (CONUS/OCONUS): CONUS

If Travel is required, how much? 0%

Job ID: 21-00056

BigBear.ai is an Equal Opportunity Employer/Veterans/Disabled

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Job Features

Job CategoryBusiness/Support Staff, Corporate
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